Example Letter on Freedom of Information Act (FOIA) Requests
Date
Freedom of Information Office/Public Affairs Re: Freedom of Information Act Request
Dear _______:
This is a request for information made pursuant to the Freedom of Information Act.
I hereby request copies of all records, notes, memos, maps, meeting minutes, lists of attendees, monitoring data, electronic information, or other information described as follows: ____. (Only request what you really want!)
I am requesting this information for ____. (further information regarding the ____ timber sale.)
I am requesting a waiver of fees. My interest in the records is not a commercial interest, and disclosure of the information to me will contribute significantly to the public’s understanding of the operations and activities of the Forest Service. (Add details of how disclosure is in the public interest). If a waiver is not possible, please obtain approval from me before incurring any expenses in excess of $____, and include an explanation of why the waiver was denied.
If you have any pamphlets or materials which help explain your documents, or the symbols used therein, I would appreciate a copy.
Please respond within 20 working days, as prescribed by law. If for any reason you decide to deny me any of the requested information, I request a precise explanation for that decision.
Thank you for your assistance.
Your original signature cc: Next higher office of agency (state, regional, or national)
Name and Address of Agency (Forest Service)
Your name, address, and daytime phone number.
